Refresh Editorial Privacy Policy
I am a registered sole trader operating as Refresh Editorial. I offer project management, authoring, development editing, copy editing and proofreading services to authors and publishers.
This policy describes how I protect and make use of the information you give me. If you are asked to provide information, it will only be used in ways stated in this policy.
This privacy policy was last updated on 8 January 2024.
Why do I collect data from you?
I gather and use certain information about you in order to:
What information do I collect from you?
I collect the following minimal information:
How do I use this data?
The data I collect is used as follows:
I will never use this data for marketing or promotion purposes without getting your permission in writing first (for example, to publish your testimonial for me on my website).
How do I use cookies?
A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website. Cookies do not provide me with access to your computer or any information about you other than that which you elect to share with me.
You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.
How do I collect your personal data?
I collect and store minimal information via the following:
I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.
You can ask me to remove your data from Weebly at any time.
How do I store your personal data?
The minimal information I collect is stored on the following data servers:
DATA SERVERS IN THE UNITED STATES
How long do I keep your data for?
Because many of my customers and clients work with me more than once, I do not delete data unless specifically requested to do so.
With whom is your data shared?
No one, unless you request that I do so in writing, or HMRC elects to audit my business.
Links to other websites
My website contains links to enable you to visit other websites of interest easily. However, once you have used these links to leave my site, I do not have any control over that other website. Therefore, I cannot be responsible for the protection and privacy of any information that you provide while visiting such sites, and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy statement applicable to the website in question.
Contact me
If you have any questions or requests for modification or removal of your data, you are welcome to email me at kathryn@refresheditorial.co.uk or write to me at Kathryn Kendall Boucher, 46 Nursery Drive, Banbury, Oxfordshire, OX16 2LY.
I am a registered sole trader operating as Refresh Editorial. I offer project management, authoring, development editing, copy editing and proofreading services to authors and publishers.
This policy describes how I protect and make use of the information you give me. If you are asked to provide information, it will only be used in ways stated in this policy.
This privacy policy was last updated on 8 January 2024.
Why do I collect data from you?
I gather and use certain information about you in order to:
- respond to your requests for information (e.g. my availability or a quote for editorial services)
- allow me to contact you while an editing project is ongoing
- better understand how visitors use this website.
What information do I collect from you?
I collect the following minimal information:
- name
- contact postal address
- email address
- information pertinent to your enquiry (e.g. word count, nature of project, whether you're an author or an employee of a publishing company).
How do I use this data?
The data I collect is used as follows:
- For my internal accounting processes (e.g. so I can invoice you) and so that I am compliant with my tax authority (HMRC) should it request an audit.
- To contact you in response to your enquiry, quote, or booking.
- To record your agreement to the terms and conditions of my editorial services.
I will never use this data for marketing or promotion purposes without getting your permission in writing first (for example, to publish your testimonial for me on my website).
How do I use cookies?
A cookie is a small file placed on your computer’s hard drive. It enables my website to identify your computer as you view different pages on my website. Cookies do not provide me with access to your computer or any information about you other than that which you elect to share with me.
You can use your web browser’s cookie settings to determine how my website uses cookies. If you do not want my website to store cookies on your computer or device, you can amend your settings. Please note that this may affect how my website functions, and some pages may become unavailable to you.
How do I collect your personal data?
I collect and store minimal information via the following:
- Website contact form (via Weebly)
- Email (via GSuite)
I will never lease, distribute or sell your information to third parties unless you give me written permission to do so, or I am required to do so by law.
You can ask me to remove your data from Weebly at any time.
How do I store your personal data?
The minimal information I collect is stored on the following data servers:
- Weebly. This is my website host. It is password-protected and has SSL-certification (https) to provide an additional layer of security. You can access Weebly's privacy policy here.
- GSuite by Google. This is the password-protected server I use to communicate via email. You can access Google’s privacy policy here.
- Coconut. This is the banking app I use to send invoices. Your name, address and email address are stored. You can access Coconut's privacy policy here and their security policy here.
DATA SERVERS IN THE UNITED STATES
- Weebly’s servers are based in the US but are registered with the EU–US Privacy Shield.
How long do I keep your data for?
Because many of my customers and clients work with me more than once, I do not delete data unless specifically requested to do so.
- HMRC requires me to keep records for 'at least 5 years after the 31 January submission deadline of the relevant tax year'. See 'How long to keep your records'.
- Please ask if you want me to delete or amend your records. As long as I'm complying with HMRC's legal requirements, I'll action your request immediately.
With whom is your data shared?
No one, unless you request that I do so in writing, or HMRC elects to audit my business.
Links to other websites
My website contains links to enable you to visit other websites of interest easily. However, once you have used these links to leave my site, I do not have any control over that other website. Therefore, I cannot be responsible for the protection and privacy of any information that you provide while visiting such sites, and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy statement applicable to the website in question.
Contact me
If you have any questions or requests for modification or removal of your data, you are welcome to email me at kathryn@refresheditorial.co.uk or write to me at Kathryn Kendall Boucher, 46 Nursery Drive, Banbury, Oxfordshire, OX16 2LY.